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CHINNOR PARISH COUNCIL
Minutes of the FULL COUNCIL MEETING held on 9th January 2017

PRESENT: Cllr's Ashdown, Bird, Haywood, Higgs, Minter, Watson, Williams and Young.
1. Apologies: Cllrs Searl, Flint and Wright
Absent without apologies: Cllr Rowton-Lee

2. Councillors Declaration of Pecuniary Interest & Dispensations: None

3. Public Question time: 7 members of public present along with District Cllrs Lloyd and White, County Cllr Wilmshurst:
• Expression of concern regarding the approved planning application for A2Dominion to develop to the North of Mill Lane and the impact on Mill Lane School and other infrastructure
• Objections to the forthcoming planning application for 10 dwellings at the field above Golden Hills – resident asked to attend the PC council meeting on 23rd January when this application would be considered.
• Objection to P16/S3285/FUL and P16/S3284/O at Greenwood Meadow
• Disappointment expressed with regard to the planning situation affecting the village and the belief that SODC had a 5 year land supply

4. Minutes of previous meeting were agreed and signed:
05-01-17 Full Council Meeting approved and signed by Cllr Williams

Cllr Haywood, Cllr Higgs and Jo Wills left the meeting due to a member present being taken poorly.

5. Report from County Council and District Councillors:
Written reports submitted and in minutes file.
D/Cllr White explained that SODC had a 3.8 year land supply. He also mentioned the importance of the Neighbourhood Plan that is due to be submitted within the next week or so.

6. Planning Section proposed and agreed that in the absence of the planning chair and vice-chair this section to be led by Cllr Williams - Planning applications :
P16/S42147/LB Listed Building Consent Replacement windows at The Poplars, Crowell Road, Chinnor. Recommendation: Approval

P16/S3285/FUL Amended Details Demolition of two dwellings (17 and 19) and construction of new access road on Greenwood Avenue. As amended by drawing and agents letter 20-12-16.
Recommendation: Refused Material Considerations of Highway Safety. Not withstanding OCC Highways comments;
• In the short term of the development work, plant traffic of heavy lorries and vans, etc. will put additional stress on roads in Glynswood, Greenwood Meadow and Greenwood Avenue which were never designed for this load and are already in a poor state of repair due to financial constraints on OCC highways.
• Post completion, the proposed 140 houses will result in an estimated 280 vehicles. It would be reasonable to suppose that the majority of these will be moving out of and into the new development during the usual commute period of 7:30AM to 8:30 AM and 5:30PM to 6:30PM, generating traffic of 280 vehicle movements or 4.6 per minute or one vehicle every 12.8 seconds. (280/60 minutes and 280/3600 seconds.) For the purposes of this estimate, we are assuming that any movements not carried out in this time window will be compensated for by additional delivery van/post office vehicle and tradesman vehicular movements.
• Whilst not excessive for normal road usage, when considered in the context of the existing Glynswood/Greenwood area, the standard of historic road maintenance and the limited access to the B4009 on Oakley Road, and the additional traffic that will be generated by the new Taylor Woodrow development (80 dwellings) on the adjacent site, this must represent a significant increase in risk to road users and pedestrians. A significant factor in this is the West exit from Greenwood Avenue onto the B4009 which is a narrow one way road with no viable option for enlargement due to the proximity of old properties (19th Century) on either side.
• Elm Drive and St Andrew's Road will inevitably become rat runs with an impact on the lives of the elderly residents in the sheltered housing in St Andrew's Road, and there will be an increased risk to their safety.
• Two of these three points of access to the B4009 in Oakley Road also pose a hazard to pupils who are picked up by school buses on Oakley Road for transfer to Lord Williams's School in Thame. The pick up times coincide with the morning commute run and the numbers involved on Oakley Road, which are estimated to be in the region of 80 pupils at this time, already represents a hazardous mix. This will be increased by the the addition of an additional 280 vehicle journeys joining the already busy B4009 during the pick-up period.
• Whilst it may be argued that the responsibility lies with the driver of the vehicle, this is scant consolation to relatives and friends of any victims, or the psychological impact of witnessing such an accident if a child is involved in a vehicle incident. This proposal must increase the chances of that.
• The above considerations and risks will be significantly mitigated and much of the impact reduced if the suggested route through the three developments can be secured, and these factors would make the proposals in this and application P16/S3285/O more acceptable to the Parish Council and so we urge the developer to hasten negotiations with a view to bringing a satisfactory solution to the table.

P16/S3284/O Amended Details Outline planning application for erection of up to 140 dwellings, new public open space, associated landscaping and site infrastructure. All matters reserved. At land south of Greenwood Avenue. As amended by plans and additional information and agents letter dated 21-12-16. Recommendation: Refused Not withstanding OCC Highways comments;
• In the short term of the development work, plant traffic of heavy lorries and vans, etc. will put additional stress on roads in Glynswood, Greenwood Meadow and Greenwood Avenue which were never designed for this load and are already in a poor state of repair due to financial constraints on OCC highways.
• Post completion, the proposed 140 houses will result in an estimated 280 vehicles. It would be reasonable to suppose that the majority of these will be moving out of and into the new development during the usual commute period of 7:30AM to 8:30 AM and 5:30PM to 6:30PM, generating traffic of 280 vehicle movements or 4.6 per minute or one vehicle every 12.8 seconds. (280/60 minutes and 280/3600 seconds.) For the purposes of this estimate, we are assuming that any movements not carried out in this time window will be compensated for by additional delivery van/post office vehicle and tradesman vehicular movements.
• Whilst not excessive for normal road usage, when considered in the context of the existing Glynswood/Greenwood area, the standard of historic road maintenance and the limited access to the B4009, on Oakley Road, and the additional traffic that will be generated by the new Taylor Woodrow development (80 dwellings) on the adjacent site, this must represent a significant increase in risk to road users and pedestrians. A significant factor in this is the West exit from Greenwood Avenue onto the the B4009 which is a narrow one way road with no viable option for enlargement due to the proximity of old properties (19th Century) on either side.
• Elm Drive and St Andrew's Road will inevitably become rat runs with an impact on the lives of the elderly residents in the sheltered housing in St Andrew's Road, and there will be an increased risk to their safety.
• Two of these these three points of access to the B4009 in Oakley Road also pose a hazard to pupils who are picked up by school buses on Oakley Road for transfer to Lord Williams's School in Thame. The pick up times coincide with the morning commute run and the numbers involved on Oakley Road, which are estimated to be in the region of 80 pupils at this time, already represents a hazardous mix. This will be increased by the the addition of an additional 280 vehicle journeys joining the already busy B4009 during the pick-up period.
• Whilst it may be argued that the responsibility lies with the drive of the vehicle, this is scant consolation to relatives and friends of any victims, or the psychological impact of witnessing such an accident if a child is involved in a vehicle incident. This proposal must increase the chances of that.
• The developer has worked with the Parish Council and already met many of our concerns over the development itself, and we are confident that we can resolve the remaining concerns with our on-going dialogue.

• The above considerations and risks will be significantly mitigated and much of the impact reduced if the suggested route through the three developments can be secured, and these factors would make the proposals in this and application P16/S3285/O more acceptable to the Parish Council and so we urge the developer to hasten negotiations with a view to bringing a satisfactory solution to the table.

6.1 Planning Permission granted by SODC were noted
P16/S3418/HH Two storey front extension at 11 Oakley Lane.
P16/S3544/FUL Retrospective change of use of a pool house to self contained holiday let at Upper Farm, Henton.
P16/S3287/HH Demolition of existing conservatory and erection of single storey rear extension to form utility, garden room and bathroom at Kestrel Cottage, Sprigs Holly
P16/S3159/HH Proposed new access at 25 Springfield Gardens

6.2 Planning Matters
6.2.1 Report following meeting held on 5th January 2017 regarding Neighbourhood Plan the minor amendments are being made and should be verified at the Neighbourhood Plan meeting on Wednesday 11th January. It is believed that the accompanying documents will also be ready for submission.

7. Finance and General Purposes led by Cllr Minter
7.1 The bills for payment were approved for payment
RS Centre Ltd – VC Mini Bus £ 147.84
RS Centre Ltd – VC Mini bus £ 296.37
Microshade – Citrix system £ 123.00
White Horse – OKL car park construction work £18645.67
Liners Bags and sacks – clear bags £ 122.18
Playsafety Ltd – RoSPA report £ 793.20
Andrew Ashcroft Planning Ltd – CNHP £ 3525.95
RB Pickard – WFCH cleaning December 16 £ 90.00
Scottish Power – DD – WFCH electric £ 527.67
Scottish Power – DD – Electric HRR £ 23.69
Arval Fuel – DD – fuel December 16 £ 17.75
Arval Fuel – DD – fuel December 16 £ 38.15
BT – DD - phone lines and internet for 1-10-16 to 28-2-17 £ 814.71
Tesco Mobile – DD - Groundsmen mobile £ 7.75

Cllr Haywood, Cllr Higgs and Jo Wills returned to the meeting.

7.2 Partnership funding for PCSO – It was resolved that partnership funding is continued for the year 2017/18 with more robust reporting, communication and monitoring in place.
7.3 Closing date for Maintenance Supervisor vacancy is 31/1/17. Expression of interest from 5 potential applicants has been received to date.
7.4 Land ownership of car park area on Church Lane. Deferred to next meeting.

8. Clerks Report –
8.1 Co-option application –No applicants for the Council vacancy have been received.
8.2 The Kubota RTV has major transmission problems and is off the road. It is estimated that repairs will cost a minimum of 2k
8.3 The annual Assembly is scheduled for Monday 13th March. Ideas for guest speakers or exciting format needed.

 

CHAIRMAN ___________________________________ Dated ____________________________

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