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CHINNOR PARISH COUNCIL

Minutes of the FULL COUNCIL MEETING held on 3rd April 2017


PRESENT: Cllr Ashdown, Flint, Haywood, Higgs, Minter, Ridgley, Rowton-Lee, Searl, Watson, Williams, Young.

Welcome to Cllr Daryl Ridgley – The Clerk presented paperwork for signing

Apologies: Cllr Watson, Cllr Bird, Cllr Wright

Councillors Declaration of Pecuniary Interest & Dispensations: None

Public Question time: 2 members of the public were present.

A resident who owns land in Emmington addressed the Council regarding the possibility of a Gypsy site in Emmington – as the land owner he has not given permission but wanted to advise the Council that the land is still allocated for this reason. The land owner was advised to contact SODC to update their records of the ownership.

 

Minutes of previous meeting were agreed and signed:

20-03-17 Full Council Meeting signed by Cllr Searl

 

Written reports submitted from SODC and OCC: No reports submitted.

D/Cllr White gave a verbal report on recent planning decisions and appeals within SODC.

 

Planning Section led by Cllr Rowton-Lee - Planning applications considered:

P17/S0808/RM Application for approval of reserved matters siting, scale, layout, appearance and landscaping at Land north of Mill Lane (78 dwellings P16/S1468/O)

Recommendation: Approve with the following points to be considered: SODC ref 106434

Pedestrian crossings are required at the roundabout

School boundary must be kept secure

All construction traffic to be accommodated on site at all times

No deliveries during school start/finish times – 8.30am and 3pm

Ensure that drainage pond has suitable safety provisions.

P16/S3184/FUL Amend no. 3. Proposed erection of 14 dwellings with widening of existing access to Lower Icknield Way and landscaping (as amended by drawings 21-2-17 at The Barn House, 46 Lower Icknield Way

Recommendation: Refuse on the following grounds: SODC ref: 106436

HIGHWAYS: We acknowledge and support the comments made by OCC Highways, but believe that local knowledge not available to the OCC's officer should also be considered. The exit onto the B4009 is little more than a domestic drive entrance. Vision from this to the East will be seriously restricted. This situation is further exacerbated as there is no pedestrian footpath on the opposite side of the road, and whilst this isn't in major use at the moment, delivery of the Gladmans site further to the east will result in a significant increase in pedestrian traffic resulting in additional visibility hazards.

ACCESSIBILITY: The private road is not of sufficient width to allow two vehicles to pass side by side and there is insufficient provision to allow delivery and refuse vehicles to turn. This will inevitably result in their parking for extended periods at a time on the B4009, resulting in artificial reduction in the carriageway to one lane on already busy road. Between 14 and 28 (Green or Grey bins plus food waste) Waste bins will have to be left by the B4009 which will become a potential hazard if left out empty for any time, given the way wind already blows these bins around the pavement in other parts of the village.

AMENITIES: Across the whole site there is little space for visitor parking and this will result in additional pressure in other parts of the village, mainly on the B4009.

ENVIRONMENTAL IMPACT: This development extends beyond the village form at the eastern end encroaching on the rural, agricultural setting and its proximity to the AONB and the Ridgeway Footpath which will inevitably have a negative impact which cannot be mitigated by screening. In short, viewed from the top of the Chilterns Ridge, it will look like a contrived extrusion from the village form further damaging the rural/agricultural setting of the village.

If agreed conditions for wildlife surveys are recommended as Barn Owls and bats are regularly seen over the fields between the B4009 and the Chilterns Ridge in this area and caution should be exercised to identify their roosts to ensure that they are not disturbed by this development, given their protected nature.

PLANNING POLICIES: Not in neighbourhood Plan, Not in SHMAA

P17/S0574/RM Reserved Matters application following outline permission P14/S1586/O for the appearance, landscaping, layout and scale (Outline planning permission for development of 120 dwellings and open space with access) and discharge of conditions 6, 7, 8, 10, 14 and 15 of P14/S1586/O at land east of Crowell Road.

Recommendation: Approval – SODC ref 106438

P16/S4079/O Erection of seven detached and semi-detached two-storey dwellings together with access, parking and amenity space (as amended to revise the layout of development) at land rear of 59-63 Lower Icknield Way

Recommendation: Refuse on the following grounds: SODC ref 106441

For information, this appears to be an application contrived to get around the need for the developer to provide Social/Affordable housing by dividing the site into parcels and submitting applications for small numbers. We believe that this application should be viewed together with applications P16/S3471/FUL for two houses, P15/S2983/FUL for two houses, P15/S0490/FUL for two houses and the original P15/S0490/FUL for two houses. The result being 14 dwellings on one extended site.

It should be noted that the applications have been put in using various addresses ranging from 59 to 69 Lower Icknield Way. But 65 and 67 are the same address. Icknield Homes and M A Daly Building Contractors are the same people.

Even if this is not an attempt to avoid the provision of social houses, we do believe it is important that the cumulative effect of these properties be viewed together for impact on access and services as they all use one common entrance from the B4009 which is not sufficiently wide enough to allow access for services and delivery vehicles and allows no spaces for parking for visitors to up to 14 dwellings. This will inevitably overflow onto the B4009, which is already an extremely busy highway, resulting in a safety hazard.

HIGHWAYS: We acknowledge and support the comments made by OCC Highways, but believe that local knowledge not available to the CC's officer should also be considered. The exit onto the B4009 is little more than a domestic drive entrance and just over the brow of a short but steep rise in the road going in the Easterly direction. Vision from this to the West will therefore be seriously restricted. This situation is further exacerbated to the west as the public footpath to the west tapers out just short of this entrance so pedestrians will contribute to visibility issues from the private junction.

ACCESSIBILITY: The private road is not of sufficient width to allow two vehicles to pass side by side and there is insufficient provision to allow delivery and refuse vehicles to turn. This will inevitably result in their parking for extended periods at a time on the B4009, resulting in artificial reduction in the carriageway to one lane on already busy road. Between 14 and 28 (Green or Grey bins plus food waste) Waste bins will have to be left by the B4009 which will become a potential hazard if left out empty for any time, given the way wind already blows these bins around the pavement in other parts of the village.

AMENITIES: Across the whole site there is little space for visitor parking and this will result in additional pressure in other parts of the village, either on the B4009 or the near by Elderdene estate.

PLANNING POLICIES: Not in Neighbourhood Plan, Not in SHMAA.

Un-neighbourly

P17/S0956/FUL Demolition of existing dwelling and garages. Erection of replacement dwelling and garage to create reduced volume and footprint. Formation of new vehicular access, gates and driveway (amendments to P15/S2512/FUL) at Campions Hill, Hill Top Lane, Chinnor Hill. Recommendation: Approval. SODC ref 106443

P17/S1080/LB Proposed insertion of 2 no. tie bars at Luke House, 21 High Street. Recommendation: Approval. SODC ref 106444

P17/S1047/LDP Construction of single storey rear extension at 36 Thame Road. Information Only. Noted.

 

6.1 Planning Permission granted by SODC

P17/S0143/FUL Retrospective. New compliant ramp with two steps up to finish floor level (amended plans) at Bourne Memorial Methodist Church

P17/S0001/FUL Revision to planning permission P16/S2376/FUL. Demolition of existing building and erection of 6 x 3 bed dwellings (as amended) at 20 Thame Road.

P17/S0338/HH Variation of condition 2 (approved P16/S1955/HH) at Bridleway Barn, Chinnor Hill.

6.2 Planning Matters

6.2.1 Proposed areas of archaeological works at land east of Crowell Road – Bellway development noted.

6.2.2 SODC Local Plan – public exhibitions – Thame Barns Centre on 8th April 10am to 4pm

6.2.3 Oxfordshire Parish Transport Representatives Group – notes of meeting held on 28-02-17. Next meeting to be held on 30th June 2017 – volunteer to attend.

6.2.4 Cala Homes exhibition – Thursday 6th April in the Pavilion – 4pm to 8pm

 

6.3 Chinnor Neighbourhood Plan – Community Engagement

6.3.1 Cllr Pat Haywood and D/Cllr Lloyd reported on the appointment of the examiner. Examination due for completion on 16th May 2017.

Updated terms of reference was discussed. Cllr Flint proposed to accept the changes, seconded by Cllr Young.

 

Environment led by Cllr Higgs

7.1 Update on Old Kiln Lakes play area – Cllr Ashdown reported on the positive installation progress.

7.2 Conigre play area repair works and warranty works to be completed before Easter holidays.

7.3 White's Field Sports Wall which is in need of urgent attention – brick damage – more quotes required.

7.4 A date is still being sought for the erection of the new bus shelter on High Street (by Red Lion)

7.5 Beacons of the past – Hillforts in the Chiltern Landscape – grant request form to be sent in May.

7.6 Positive meeting held regarding tree in alley between Oakley Road and Riders Way – residents to pay for felling and grind stumping of tree – a replacement tree to be planted in the Parish.

7.7 Allotments – Cllr Higgs has spoken to Ged and will monitor the situation.

7.8 Chinnor Youth Club - Notification of £1000 grant towards outdoor table tennis equipment – Some Councils were concerned about this equipment and positioning to be agreed very carefully – Cllr Ashdown and Maxine Pickard to confirm exact location.

 

Finance and General Purposes led by Cllr Searl

8.1 The bills for payment were approved

RB Pickard – WFCH cleaning March 2017 £ 70.00

SODC – Dog bin empty 1-1-17 to 31-3-17 £ 226.04

OPFA – Subscription 2017-2018 £ 40.00

Cannon Hygiene – WFCH bundle package - DD £ 148.68

Arval Fuel – March 2017 £ 55.12

Arval Fuel – March 17 £ 50.91

Scottish Power – WFCH electric – 11-1-17 to 14-3-17 £ 198.00

Scottish Power – HRR electric – 17-12-16 to 14-3-17 £ 13.00

The following payment was not approved until more information is obtained as to what this subscription covers and how it benefits the Council: OALC – Subscription 2017-2018 £1127.74

8.2 Chinnor Neighbourhood Police Team – Inspector Harling and Sergeant Hoskin attended the meeting

It was reported that historically there used to be 9 PCSO's but now, due to funding there are 6 and with 2 possibly leaving the PCSO team will reduce further as these will not be replaced.

Apologies were given that our PCSO could not attend the Annual Assembly.

The Council agreed that funding would continue but the hours offered to Chinnor Parish from the PCSO would be closely monitored and regular meetings to be held for updates and concerns.

26th April – Community Café in Thame

19th April – Crime Prevention evening in Chinnor – door to door and Pavilion

It was requested that the PCSO advertise their presence more in Chinnor via Twitter / Facebook and give more details on where / when / why they were patrolling.

8.3 Two more tables to be purchased for White's Field Community Hall - £213.60 incl delivery.

Proposed by Cllr Higgs and seconded by Cllr Young.

 

Clerks Report – items not needing notice of decisions:

Annual Meeting – changes to the current meeting structure was discussed – to be added to the next agenda for final agreement.

Friends of Chinnor Library AGM 25th May 7.30pm –Cllr Flint will attend subject to availability.

WFCH – Regular hirers have now signed up – art class and ante natal yoga – much better occupancy now.

 

Chairman _____________________________________________ Dated ______________________

 

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